Accounts management

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accounts management
 
Introduction to

Accounts Management

Accounts management refers to the effective administration of an organization’s financial transactions pertaining to expenses, revenues, assets, and liabilities through standardized bookkeeping and reporting processes. It involves identifying, measuring, recording, classifying, summarizing, interpreting, and communicating financial information for planning, controlling, and reporting purposes. Effective accounts management is crucial for understanding the financial health of a business.

Objectives of Accounts Management

The core objectives served by proper accounts management include:

  1. Track Business Financial Performance – Help assess profitability, growth, returns across products, business units and channels through income statements, profit/loss summaries etc.
  2. Determine True Business Financial Position – Enable analysis of assets and liabilities in addition to equity position of owners through balance sheets, reserves and retained earnings.
  3. Support Financial Planning & Budgeting – Facilitate projections for future expenses and revenues to guide business plans and fund allocations using past trends.
  4. Control Costs & Optimize Resources – Identify variances from budgets periodically to control overheads and direct resources to profitable avenues based on cost center reporting.
  5. Ensure Compliance and Accountability – Help meet tax, audit and regulatory compliance requirements through accurate documentation following applicable accounting standards and financial policies.

Essential Accounts Management Procedures

Identifying Transactions
  • Verify authenticity of inward invoices, purchase orders, bills, receipts etc.
  • Scrutinize for appropriate authorizations, quantity, rates and calculations
Recording Transactions
  • Use double-entry book-keeping to log transactions in journals and accounting software
  • Classify expense/revenue heads as per accounting definitions
Processing Information
  • Summarize entries into day books and maintain balances
  • Generate trial balance sheets and reconcile discrepancies
Risk Management
  • Establish adequate financial controls and approval matrices
  • Conduct audits to detect fraud risks
Reporting & Documentation
  • Develop P&L statements, Balance Sheets to reflect business financial position
  • Maintain supporting records for all accounting entries
Analyzing & Interpreting
  • Review deviations in budgets vs. actuals through variance analysis
  • Identify problematic areas impacting profitability

Essential Features of a Robust Accounts Management System

Standardized Accounting Policies

Well defined policies for cost classifications, capitalization thresholds, depreciation, forex handling etc. aligned with accounting standards help ensure consistency in treatment of income and expenses.

Integrated Accounting Software

Automated software that integrates with bank accounts, billing systems and handles all transactions through a double entry mechanism ensures seamless processing and minimizes errors.

Appropriate Segregation of Duties

Separate responsibilities for recording, authorizing, verifying transactions, and handling cash or assets prevents concerted fraudulent activities.

Document Management Protocols

Proper workflows, storage procedures and review mechanisms for inward and outward financial documents ensures transactions can be verified seamlessly.

Multi-level Approval Matrix

Hierarchical authorization requirements for expenses, fund transfers, write-offs etc. based on defined limits prevents misuse and promotes financial discipline.

Audit Trails

System capability to log all entries and amendments along with user details enables easy review of changes and accountability.

Analytics & Reporting

Custom reports that extract meaningful management information on costs, revenues, profitability drivers and working capital both at micro and macro levels aids financial planning.

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5000+

INTERNATIONAL BRANDSRegistered

100k+

Products Registered

100%

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NKG keeps in Close communications with various Trade Commissions, Business Chambers, embassies of many countries on various existing & new Rules & Regulations of government of India

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we help you meet your compliance needs

NKG has a Dedicated and Efficient team of experienced regulatory professionals who have Registered more than 2000 brands until now who can help you Plan your regulatory needs and smoothen the process for Regulatory approvals. Strategically located in New Delhi, the “regulatory “ capital of India, NKG makes a head start by following its unique time tested “Step-by- Step “ process that puts a lot of method in between the madness.

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